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HLC Senior Administrator

We are looking for someone to join the Central office team to help coordinate the central leadership development and leadership apprenticeships offer.

The role will initially be a 12-month maternity cover, with the possibility of a permanent position for the right candidate.

The ideal candidate must be confident in interacting with a broad range of individuals. The position requires a highly organized, well presented individual with good communication skills. The individual will undertake a range of management, clerical, administrative and general tasks, providing comprehensive support whilst maintaining professionalism and confidentiality at all times.

Main Areas of Responsibility

Overseeing the point of contact function for the central office team, dealing with telephone calls and inbox queries.
Overseeing the maintenance and accuracy of all databases and evaluation records.
Liaising with Teaching School Hub colleagues at Chafford Hundred and Crystal Palace Academies to ensure information is shared.
Overseeing the preparation of information to respond to queries from stakeholders and suppliers including DfE and ESFA.
Overseeing and maintaining the website ensuring that content is current, accurate and well presented. Images are changed regularly and out of date information is removed promptly.
Organising team diary and central calendar to be shared with colleagues ensuring that the calendar is kept up to date and event clashes are avoided.
Leading the administration and organisation for centrally run CPD, liaising with Academies to book training rooms, catering and refreshments.
Overseeing communications with participants undertaking training, confirming training times, venues and homework expectations ahead of training sessions.
Supporting financial systems and processes, tracking trainee details, recording programme costs and sending information to finance so that invoices can be generated. Sharing invoices with schools and tracking payments.
Producing clear and comprehensive communications to promote training opportunities e.g The Harris Highlights e-newsletter.
Supervise the work of HLC Administrator(s) line managed by Head of HLC
Train and develop administrative staff as appropriate
Creating materials for events, documents, tasks sheets including printing / photocopying.
Ability to accurately provide regular updates on Leadership College activity.
Organise meetings / schedules, take notes and circulate meeting information.
Follow up on actions from participants / events.
Supporting the implementation of Leadership College process and procedures.
Maintain responsibility for an efficient filing system both electronically and manually, this may include audio and document preparation.
Proof reading and collate information for the production of marketing materials.

Qualifications & Experience

General keyboarding skills are required along with a working knowledge of PowerPoint, Excel, Word and Outlook
A high level of attention to detail is required
Good interpersonal skills evidenced
At least two years’ experience in administration with some experience of Apprenticeship administration reporting to ESFA
Excellent organisational and prioritising skills. Ability to use own initiative with a flexible and accommodating attitude
Proactive individual with excellent time keeping skills
Some experience in or exposure to the education sector. Competent with ICT and general keyboarding and strong working knowledge of Microsoft Office including PowerPoint, Excel, Word, Publisher and Outlook
experience using mail-merge functions in Microsoft Office. Data management skills (e.g. exporting data, creating/maintaining databases in Excel)
Experience using social media platforms, especially Twitter. Highly organised and proactive, with a willingness to work as part of a team, and autonomously
Communication skills and ability to conduct business in a professional manner at all times
Ability to work under pressure, adhere to tight deadlines and demonstrate a good work ethic
Ability to pay attention to detail
Skills and understanding to be discreet, diplomatic and versatile

Ready to apply?
To qualify for work with SupplyNow you need to have the relevant qualifications for the job role you are applying for and a minimum of three months UK classroom experience in a mainstream school, this must be inside the last 2 years.

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If you do not have the above minimum experience, then sadly we don't be able to process your application.

Who are SupplyNow?
We have spent long enough listening to those working "on supply" explain how low the pay is and how much of the money is swallowed up by inefficiency and commissions. We know how it all works and we know some clever IT people, so we realised there was another way. Hey presto, SupplyNow.

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How it works
Due to the unique way in which our app works you will be able to instantly express your interest in any or every opportunity that our client schools offer. It's this transparency that our Supply Hero's love.

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Important stuff: We undertake all required safeguarding checks in accordance with the DfE guidance 'Keeping Children Safe in Education'. Therefore, as part of these checks you will be required to hold or apply for an Enhanced DBS Disclosure, if you do not hold a DBS on the update service, we are happy to process one for you at your cost.

   Croydon, Greater London

  Full Time

£   £27.50 / Yearly

Date Posted:  30/03/2022
Start Date:  30/03/2022
Closing Date:  30/06/2022

We are proud to have been nominated as a Finalist for Startup of the Year at the Bett Awards 2018